Use case: Calendar Filtering Rules

November 2024

Our new filtering capabilities open up exciting possibilities for managing your calendar syncs, thanks to the power of regex. Here are some practical scenarios where filtering rules can make your life easier.

🏠 Remote Work Management

Keep your work-from-home status private while maintaining team coordination:

• Filter out events containing "WFH" or "Working from Home"
• Prevent personal status updates from cluttering shared calendars
• Maintain privacy while keeping important meetings visible

🚗 Vehicle Fleet Management

Perfect for car rental companies and fleet managers:

• Only sync events containing specific vehicle identifiers (e.g., "CAR-001")
• Filter events by vehicle categories (e.g., "SUV", "Van", "Truck")
• Track maintenance schedules by filtering "Service" or "Maintenance" events

👥 Team Resource Planning

Streamline shared resource calendars:

• Filter meeting room bookings by department (e.g., "Sales-", "Dev-")
• Sync only equipment reservations (e.g., "Projector", "Conference Kit")
• Manage hot desk bookings with specific keywords

🏢 Multi-Office Coordination

Keep relevant events visible across different locations:

• Filter by office location (e.g., "London-", "NYC-")
• Sync only cross-office meetings
• Share regional holidays and office-specific events

🎓 Educational Institution Management

Perfect for schools and universities:

• Filter classes by department or course code
• Sync only exam schedules across calendars
• Manage room assignments for specific subjects

💡 Pro Tips for Filtering

Make the most of our filtering capabilities:

1. Use Consistent Prefixes

   • Add standard prefixes to events (e.g., "WFH:", "CAR:", "ROOM:")
   • Makes filtering rules easier to maintain

2. Leverage Regex Patterns

   • Use ^WFH to match events starting with "WFH"
   • (car|vehicle)-\d+ to match any car/vehicle followed by a number

3. Combine Multiple Rules

   • Create sophisticated filters using multiple conditions
   • Mix include and exclude rules for precise control

🚀 Getting Started

Ready to set up your own filtering rules? Visit your dashboard and follow these steps:

1. Click the "edit" icon on any sync rule
2. Navigate to the "Advanced Settings" tab
3. Add your filtering rules under "Event Filters"
4. Test your rules with the preview feature

Need help setting up the perfect filtering strategy? Our support team is here to help at support@calensync.live.

Share Your Use Case!

Are you using calendar filtering in an interesting way? We'd love to hear about it! Share your story through our feedback form or reach out on our social media channels.